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How to Add a Signature in Outlook 2010

Microsoft Office

How to Add a Signature in Outlook 2010

Microsoft has released the technical preview of the latest Office suite 2010 and it comes with lots of new features and improvements over Office 2007. The major change in terms of features comes to Outlook 2010 which has got a totally new look. Some of the options have got rearranged and it might be difficult for a user to figure out the new options. Signatures in Outlook is one of the most important features used in emails and the option of creating signature is changed in Outlook 2010. You can also check out the new features in Outlook 2010.

1. To create a signature in Outlook 2010, click on the Office button on the top left hand corner and this will open the menu. Click the options button at the bottom of this window.

Select Outlook Options

2. In the Outlook Options window, select the mail tab and here you can see signature options available. Click on the Signatures button and this will open up the Signatures and Stationary window.

Outlook Options

3. In the Signatures and Stationary, add your signature for the email account you want. You can add multiple signatures here and select which one to display.

Add Signature

Once you have done, click on OK button and you can see the signatures in action.

Nirmal is a Technology Blogger and a Microsoft MVP in Windows. He can be contacted at You can find Nirmal on , and .



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  3. ping2low

    June 28, 2010 at 10:40 pm

    Here’s where it puts them if you want to back them up or restore them…


  4. John den Haan

    July 6, 2010 at 1:37 pm

    I’m very sorry to read your solution for the signature in Outlook 2010. The option you discribed is there since Outlook 95.

    I want a mondern signature wit my logo and a small animation included.

    I hope you have an answere for this

    • norbin

      October 29, 2010 at 3:08 am

      John – This intructions do exactly what the tittle says. No need to add more to such a stupid comment.

      This is great! Keep is simple, Keep it stupid! If morans want more have them pay a programmer to assist.

      • Richard The Great

        September 11, 2011 at 1:39 pm

        norbin — You just implied that John and others with the same comment are “morons” — yet you misspelled the word, as “morans”.

        If you’re going to call someone a moron, please spell moron correctly. Else, someone may confuse you for a moraon.


    • lukigi

      September 30, 2011 at 2:32 pm

      Im sorry to say that, but animations in signatures are not modern, they are sooo 90s. In modern days we keep it clear and simple.

  5. Derick Drumm

    August 7, 2010 at 12:51 am

    Hey Nirmal,

    Thank you very much! I couldn’t find the email signature setup in Outlook 2010 prior to reading your article. Please keep them coming.

  6. speptuzka

    August 16, 2010 at 8:43 pm

    Thanks a lot!

  7. Mosarraf Hossen

    August 17, 2010 at 1:08 pm

    Thanks a lot.

  8. Me

    August 19, 2010 at 3:11 am

    Thanks, this was very helpful!

  9. Susie Robbins

    September 11, 2010 at 9:36 pm

    My animated signature that I set up in Outlook 2010 isn’t working. I have MS XP and IE as a browser. I have been saving the animated GIF from a file to my new signature file and saving it. Otherwise, the animated signature is
    (pre-set). When I click on the animated signature I want and send, it is not animated. I comes out as a picture only. Please advise and thank you!

    • Neil Nuttall

      February 9, 2011 at 4:33 am

      I’m sorry, I don’t usually make replies like this BUT…
      [Start rant]
      PLEASE do the world a favor and keep animated GIF away from your email signature. I’m sure you think it cute or clever or something, but really the rest of the world finds them annoying.
      Please keep your signature simple. Just your name/title/company/contact details and a small GIF or PNG of your company logo.
      Also, please don’t put a disclaimer or “please save paper” message in your signature. If your company has a disclaimer Exchange 2007/2010 makes it very easy for your sysadmin to add this at the server.
      [End rant]

      • Tim

        February 22, 2011 at 9:46 pm

        Hi Neil,
        I’m trying ot get a logo onto my sig’ block. Successful but image is blurred on arrival. Original in file is sharp and clear.
        Pse advise

  10. Ravi

    September 14, 2010 at 1:05 pm

    Hi All,

    Thanks for giving us interim solution.

  11. Mark Minardo

    September 30, 2010 at 3:45 pm

    thanks a lot. if ever can post as well how to put signature with logo and animation. thanks.

  12. Karen

    October 11, 2010 at 4:14 pm

  13. Daniel Smith

    November 23, 2010 at 5:36 pm

    In ms outlook 2007 you can add an image to your signature by simply copying the image with your signature text and pasting it into the box to create your signature. Copy and paste it from a word document into the block in outlook. This will probably work for 2010. I don’t know about gifs / animated gifs, but jpgs work fine.

    In outlook 2003 it takes a bit more effort: you can add an html file (save a word doc as an html -“file” -“save as”) that uses an image as your signature.

    The image file location should be a relative path (ie: ../my_logo_image.jpg).
    you can use an exact path, like the one Word will output (eg: c:/my folder/my_logo_image.jpg), but you will have to keep the image in that location, if you move it, it will not show up. To change the path to a relative one, you can open your html file in notepad and change it there (please see for an HTML tutorial, you will need basic html knowledge for this)

    You then copy both the html file and the image (if you changed the path to a relative one) into the outlook signatures folder:

    Windows Vista: C:\Users\\AppData\Roaming\Microsoft\Signatures
    (If you have windows installed on another drive, it will not be c:\ but d:\ etc)

    Windows XP : C:\Documents and Settings\\Application Data\Microsoft\Signatures
    (If you have windows installed on another drive, it will not be c:\ but d:\ etc)

    It will now be available to select from your outlook 2003.

    If this last guide for 2003 is a bit vague, you will need some HTML knowledge / just stick to the direct path straight out of Word, and copy the HTML into your signatures folder.

  14. Daniel Smith

    November 23, 2010 at 6:12 pm

    The signatures folder path should be :

    Windows Vista: C:\Users\(YOUR USER NAME)\AppData\Roaming\Microsoft\Signatures
    (If you have windows installed on another drive, it will not be c:\ but d:\ etc)

    Windows XP : C:\Documents and Settings\(YOUR USER NAME)\Application Data\Microsoft\Signatures
    (If you have windows installed on another drive, it will not be c:\ but d:\ etc)

  15. Palozob

    January 4, 2011 at 2:08 pm

    Thanks dude, I was looking how to add a signature in Outlook and now I know where it is ^^

  16. Iris

    January 12, 2011 at 1:08 am

    thanks, I searched for 20 minutes in vain before i decided to search for this solution and found your site

  17. Richard

    January 25, 2011 at 6:27 am

    When a logo is inserted you cant alter the size of it!! Is there a solution?

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  19. Rebecca

    February 8, 2011 at 5:19 pm

    I’ve set up several signatures in Outlook 2010 and I was just wondering if there’s anyway to put a subject heading in the email as the signatures I have set up will all have the same subject heading. Any help would be very much appreciated.

  20. Beth

    February 9, 2011 at 11:06 pm

    Thank you! I’ve been getting so confused with the new look of Outlook 2010.

  21. Rich

    March 23, 2011 at 12:29 am

    From MS website: “What’s new in Microsoft Outlook 2010”

    Roaming signatures Custom signatures that you create for your messages are available to you from any computer that you use.

    Anyone have more info on this? How is this done?

  22. shivantha perera

    April 7, 2011 at 5:11 pm

    please create your html file with the folder and images please put into

    (win 7 and outllook 2010 solution )

    users -> appdata->roaming–> microsoft–>signatures

    you are done !!

    • Stefania Castelli

      May 3, 2011 at 5:32 pm

      Yes but it doesn’t work.
      The html code you put in the path /users/appdata/roaming/microsoft/signatures download locally any graphic instead of sending the html link by mail.
      This means that each message that contains some logos or a couple of pictures (if you, like me, work as a real estate manager) are sent out with embedded attachments containing the graphics.

      You can easily reach 200 Kbytes each meassage that’s a suicide if your storage is mainly on-line.

      Windows Live Mail is a much better tool, to handle these kind of issues.

      You can paste your html in the new message windows and convert it through the format menu.

      You check it and you send it….

      Of course you can work with signatures or save drafts with partial html already set waiting for some final text to be added….

      Even Outlook 2003 is a great boy.

      2007 and 2010 don’t have an option to avoid the caching and attaching of graphics in your outgoing messages….

      I have to check thundirbird to see how it behaves with html…

  23. Li yan

    July 2, 2011 at 2:04 pm

    I am very happy to read your blog.Thank you for sharing this article.It is great! Thanks for sharing this nice post.I will keep your article in my idea.

  24. Milvia

    September 2, 2011 at 8:57 pm

    I’am trying to find out how to use more than one signature in the same message in outlook 2007 and 2010.
    It was very simple in outlook 2003 and previous versions.
    I could have a fix signature in each new message and in these messages, keeping that fixed signature, I could add some redundant text (i.e. Best regards or Our address has changed, etc.) which I saved into signature.
    Can someone help ? Thank you in advance. Milvia

  25. cindi

    September 10, 2011 at 1:04 am

    Thanks so much for your assistance – you saved me a pile of time!

  26. Marketing Research Support

    September 27, 2011 at 7:05 pm

    This was really helpful, the new outlook did quite was a little confusing as it seemed to have focus on the main menus. This was a quick solution. Thank you.

  27. Neville

    October 5, 2011 at 3:00 pm

    Thanks. Isn’t everything easy when you know where…thanks for saving me a headache!

  28. Tom Ditzel

    March 12, 2012 at 8:58 pm

    We are trying to use signature photos at our company.  I’ve had everyone’s photo formatted to 100×100 96dpi jpg.  The photos look fine initially but appear blurry when used.  Does anyone know how to correct this?

    • nirmaltv

      March 13, 2012 at 12:21 am

      Try using a png image, sometimes JPG quality might be reduced.

  29. Brian

    April 13, 2012 at 8:28 pm

    I’m trying to create a new signature in Outlook 2010 – by clicking on the “new” button.  I’m receiving an error message that this type of file is being blocked along with instructions to go into the trust center, click “file block settings” and then to “disable the registry policy settings.”  In the Trust Center, there is not an option for “File Block Settings.”  I am able to find this option in at least one other Office program, but not in Outlook.  I’m stuck.

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  32. wirenut

    April 19, 2013 at 12:47 am

    i just purchased office 2010 from software king and the signature does not work. i can find it but i can’t seem to get it to function.

  33. Suse

    April 21, 2013 at 4:20 pm

    My Outlook signature works fine with new emails but if I’m replying or forwarding my signature text appears but with no formatting, so it looks exactly the same as the main body of the text. I’ve been told this is because of the text format of the email I’m replying to or forwarding and cant be helped unless I change it manually each time. Is this right?? Seems crazy to me!

  34. Product management

    March 23, 2015 at 2:40 pm

    Everything is very ope with a really clear description of the issues.
    It was definitely informative. Your site is useful.Many thanks for sharing!

  35. dien dan mua ban mien phi

    September 21, 2015 at 3:51 pm

    Good post. I will bbe going through many of these issues as well..

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