Outlook 2010 is one of the best email clients out there and it comes with loads of features, we have discussed many tips to get the best out of your email program. Outlook is an integral part of most of our digital life and we use it to check mails, schedule meetings, manage contacts and many more other uses. Keyboard shortcuts are the best way to improve your productivity and this applies to Outlook as well. If you use Outlook on a daily basis, then these keyboard shortcuts are a must.


  • Switch between Mail, Calendar, and Contacts
    • Ctrl+1, Ctrl+2, Ctrl+3: (Mail is Ctrl+1, Calendar is Ctrl+2, and Contacts is Ctrl+3)
  • Create a meeting request
    • Ctrl+Shift+ Q
  • Move a message from one folder to another
    • Ctrl+Shift+V
  • Go to the Inbox folder
    • Ctrl+Shift+I
  • Toggle between ALL CAPS, all lowercase, and Sentence Caps
    • Shift+F3 (This works in Word and when Word is your email editor.)
  • Create a bulletted list
    • Ctrl+Shift+L (This works in Word and when Word is your email editor.)
  • In Calendar, go to the same day the previous/following week
    • Alt+Arrow Up (previous) Alt+Arrow Down (following)
  • Open the Address Book
    • Ctrl+Shift+
  • Responding to messages
    • Ctrl+R (Reply);  Ctrl+Shift+R (Reply All); Forward (Ctrl+F)
  • Send a message
    • Alt+S

There are many more keyboard shortcuts, but the ones listed are mostly used by us. Thanks to Outlook Blog for this tip.