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Manage Outlook 2010 Desktop Alerts for New Emails

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Manage Outlook 2010 Desktop Alerts for New Emails

Outlook 2010 shows desktop alerts for new mails and these alerts are combination of sound and notifications. Sometimes when working on something important, these notifications could be annoying and disturbing to work. You can change the notifications for Outlook new email to suit your work. You can also disable these alerts or set how long these alerts should display in case you have enabled them.

To change alerts, click the file menu and select Options.

Outlook options

In the options, select Mail on the left hand side and scroll down to Message arrival section.

Mail Alerts

Here you can enable or disable message alert settings including sound, mouse pointer, show an envelop and also display a desktop alert. You can also configure the desktop alert settings by clicking the button next to it.

Desktop alert Settings

You can make the desktop alert shot or long based on your needs. Once set, you can also preview them before activating it. Click OK and close the option window.

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Nirmal is a Technology Blogger and a Microsoft MVP in Windows. He can be contacted at You can find Nirmal on , and .



  1. Saurav jain

    April 12, 2011 at 2:38 am

    I did this and still not receiving emails in outlook 2010. OS is XP and sp3.

  2. Nitesh Ahir

    May 12, 2011 at 11:32 am

    I am working with Microsoft Outlook 2010. But, I am not able to see my desktop alert. I follow your instruction. But, I am still not able to see desktop notification during new mail. Can you help me? If you require I can send you screen shot for it.

    • Yumie

      September 14, 2011 at 8:19 pm

      Hi, Nitesh-

      That applies for first time application. Meaning, it’s virgin.. 🙂

      Here’s my answer,
      You need to create a rule!!! HOW?

      1. you need to go on File Menu
      2. Select Info
      3. then Rules and Alerts, click the Manage Rules and Alerts button
      4. then a pop up box SHOULD appear!!! then go to E-mail Rules tab
      5. by default, you will not see anything, so you need to create a New Rule!! how? click New Rule button.. 🙂
      6.then Rules Wizard pop up box will appear, then refer to “Start from a blank rule” and select Apply Rule on messages i receive next.
      8.then you need to select condition(s). it’s up to you whether you want to check all. but “on this computer only” will do.
      9. then click next again…
      10. then select the action(s) that you prefer.
      >since the one that you needed most is “Display Desktop Alert” go to the bottom most part of the selection then of course, check that box!! 🙂
      11.then FINISH button!!! just never mind the pop up something!! 🙂

  3. Kamal Bakshi

    October 5, 2011 at 3:57 pm

    I have setup my outlook as you instructed and now i’m receiving the emails.
    But i’m not able to send any emails from out and getting the error mentioned below :
    Task ‘ – Sending’ reported error (0x800CCC80) : ‘None of the authentication methods supported by this client are supported by your server.’
    Please help

  4. B

    August 30, 2013 at 5:14 pm

    The ‘Show an envelope icon in the taskbar’ is checked, but it does not occur when a new message arrives.

  5. Jack

    July 28, 2015 at 10:19 pm

    The desktop alert will pop up, and I’ll click on it. The message opens, but not in the foreground. I have to alt-tab to get to it.

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