Complete List of Outlook 2010 Shortcuts

Function in Outlook

Shortcut Key

Switch to Mail.

CTRL+1

Switch to Calendar.

CTRL+2

Switch to Contacts.

CTRL+3

Switch to Tasks.

CTRL+4

Switch to Notes.

CTRL+5

Switch to Folder List in Navigation Pane.

CTRL+6

Switch to Shortcuts.

CTRL+7

Switch to next message (with message open).

CTRL+PERIOD

Switch to previous message (with message open).

CTRL+COMMA

Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

CTRL+SHIFT+TAB or SHIFT+TAB

Move around message header lines in the Navigation Pane or an open message.

CTRL+TAB

Move around within the Navigation Pane.

Arrow keys

Go back to previous view in main Outlook window.

ALT+B or ALT+LEFT ARROW

Go to a different folder.

CTRL+Y

Go to the Search box.

F3 or CTRL+E

In the Reading Pane, go to the previous message.

ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP

In the Reading Pane, page down through text.

SPACEBAR

In the Reading Pane, page up through text.

SHIFT+SPACEBAR

Go forward to next view in main Outlook window.

ALT+RIGHT ARROW

Switch to Inbox.

CTRL+SHIFT+I

Switch to Outbox.

CTRL+SHIFT+O

Check names.

CTRL+K

Send.

ALT+S

Reply to a message.

CTRL+R

Reply all to a message.

CTRL+SHIFT+R

Reply with meeting request.

CTRL+ALT+R

Forward a message.

CTRL+F

Mark a message as not junk.

CTRL+ ALT+J

Display blocked external content (in a message).

CTRL+SHIFT+I

Post to a folder.

CTRL+ SHIFT+S

Apply Normal style.

CTRL+SHIFT+N

Check for new messages.

CTRL+M or F9

Go to the previous message.

UP ARROW

Go to the next message.

DOWN ARROW

Create a message (when in Mail).

CTRL+N

Create a message (from any Outlook view).

CTRL+SHIFT+M

Open a received message.

CTRL+O

Delete and Ignore a Conversation.

CTRL+SHIFT+D

Open the Address Book.

CTRL+SHIFT+B

Add a Quick Flag to an unopened message.

INSERT

Display the Flag for Follow Up dialog box.

CTRL+SHIFT+G

Mark as read.

CTRL+Q

Mark as unread.

CTRL+U

Open the Mail Tip in the selected message.

CTRL+SHIFT+W

Find or replace.

F4

Find next.

SHIFT+F4

Send.

CTRL+ENTER

Print.

CTRL+P

Forward.

CTRL+F

Forward as attachment.

CTRL+ALT+F

Show the properties for the selected item.

ALT+ENTER

Create a multimedia message

CTRL+SHIFT+U

Create a text message.

CTRL+SHIFT+T

Mark for Download.

CTRL+ALT+M

Clear Mark for Download.

CTRL+ALT+U

Send and Receive

F9

Display Send/Receive progress.

CTRL+B (when a Send/Receive is in progress)

Dial a new call.

CTRL+SHIFT+D

Find a contact or other item (Search).

F3 or CTRL+E

Enter a name in the Search Address Books box.

F11

In Table or List view of contacts, go to first contact that starts with a specific letter.

SHIFT+letter

Select all contacts.

CTRL+A

Create a message with selected contact as subject.

CTRL+F

Create a Journal entry for the selected contact.

CTRL+J

Create a new contact (when in Contacts).

CTRL+N

Create a new contact (from any Outlook view).

CTRL+SHIFT+C

Open a contact form for the selected contact.

CTRL+O

Create a distribution list.

CTRL+SHIFT+L

Print.

CTRL+P

Update a list of distribution list members.

F5

Go to a different folder.

CTRL+Y

Open the Address Book.

CTRL+SHIFT+B

Use Advanced Find.

CTRL+SHIFT+F

In an open contact, open the next contact listed.

CTRL+SHIFT+PERIOD

Find a contact.

F11

Close a contact.

ESC

Send a fax to the selected contact.

CTRL+SHIFT+X

Create a new appointment (when in Calendar).

CTRL+N

Create a new appointment (in any Outlook view).

CTRL+SHIFT+A

Create a new meeting request.

CTRL+SHIFT+Q

Forward an appointment or meeting.

CTRL+F

Reply to a meeting request with a message.

CTRL+R

Reply All to a meeting request with a message.

CTRL+SHIFT+R

Show 10 days in the calendar.

ALT+0

Show 1 day in the calendar.

ALT+1

Show 2 days in the calendar.

ALT+2

Show 3 days in the calendar.

ALT+3

Show 4 days in the calendar.

ALT+4

Show 5 days in the calendar.

ALT+5

Show 6 days in the calendar.

ALT+6

Show 7 days in the calendar.

ALT+7

Show 8 days in the calendar.

ALT+8

Show 9 days in the calendar.

ALT+9

Go to a date.

CTRL+G

Switch to Month view.

ALT+= or CTRL+ALT+4

Go to the next day.

CTRL+RIGHT ARROW

Go to the next week.

ALT+DOWN ARROW

Go to the next month.

ALT+PAGE DOWN

Go to the previous day.

CTRL+LEFT ARROW

Go to the previous week.

ALT+UP ARROW

Go to the previous month.

ALT+PAGE UP

Go to the start of the week.

ALT+HOME

Go to the end of the week.

ALT+END

Switch to Full Week view.

ALT+MINUS SIGN or CTRL+ALT+3

Switch to Work Week view.

CTRL+ALT+2

Go to previous appointment.

CTRL+COMMA or CTRL+SHIFT+COMMA

Go to next appointment.

CTRL+PERIOD or CTRL+SHIFT+PERIOD

Find a message or other item.

CTRL+E

Clear the search results.

ESC

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.

CTRL+ALT+A

Use Advanced Find.

CTRL+SHIFT+F

Create a new Search Folder.

CTRL+SHIFT+P

Search for text within an open item.

F4

Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.

CTRL+H

Expand search to include items from the current folder.

CTRL+ALT+K

Expand search to include subfolders.

CTRL+ALT+Z