In the first part of Google Apps guide, I had written about the steps to configure domain, mail settings and also the start page including adding a custom logo. In this post I’ll be discussing on how to use chat, calender, docs, spreadsheets and also how to create web pages.
1. Chat settings: All the users added to the domain can use Google Talk. Users can automatically chat with other Google Apps and Gmail user. To let users chat outside the Google network, you will need to edit your Service (SRV) records in domain settings. The process on how to change this is mentioned here. There is no configuration needed in Google Apps to use the GTalk.
2. Calenders: Calender setting also allows you to change the login or access URL to calender.yourdomain.com by adding a CNAME. You need to key in the sharing option for calenders within your domain and outside your domain.
By default, calendars are not shared outside this domain for security reasons. The calender allows your to create events and add guests to the events. The reminder is sent in the form of a pop-up or email.
3. Web pages: Basic setting of Web page allows you to change the access URL of your page with a custom one. The link “Edit your Web pages” will take you to Google Page Creator. On the left side of page creator, you have the option to change the font, color, add link, images etc.
The two links on the right hand side allows you to change the layout and the theme of the page. Layout has one sidebar, 2 sidebar and without sidebar options. There are around 40 in-build themes to chose from and you can customize the look of the page.
Once you are done with the changes, publish the page and it will be available on the web. You can create any number of pages you need.
4. Docs and Spreadsheets : Docs & Spreadsheets can be shared outside the domain or can be made more secure by making it accessible only inside the domain.
Apart from this you can also have a custom URL with your domain name configured for using Docs & Spreadsheets.
Google Apps has a premium version where you can have 10GB per email account without any advertisements and a 24/7 support. The premium version is based on the number of users and each user costs $50 per year.
I suggest you to try out Google Apps standard edition. Please share your thoughts and suggestions. If you liked this article, please Stumble it or share it using social networking.